Introduction

Relay For Life Rossendale ("we", "us", "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect any personal information that you provide to us when you use this website.

Relay For Life Rossendale is part of Cancer Research UK (CRUK). For information on how CRUK handles your data more broadly, please refer to the Cancer Research UK Privacy Statement.

Information We Collect

We may collect the following information:

• Contact Form Submissions: Information you provide when using our contact form, such as your name, email address, subject, and message content.
• Gallery Uploads (If Applicable): If you use the public gallery upload feature, we collect the images/videos you upload and potentially the year associated with them. We do not typically collect personal identifying information with uploads unless explicitly requested and consented to (e.g., photographer credit).
• Donations: Donations made via links on this site (e.g., JustGiving) are processed by third-party platforms. We do not directly collect or store your financial details. Please refer to the privacy policy of the relevant donation platform (e.g., JustGiving).
• Sign-Ups: Event sign-ups made via links on this site are processed through the main Cancer Research UK platform. Please refer to the CRUK Privacy Statement for details on how sign-up data is handled.
• Cookies and Usage Data: Information about how you use our website, collected via cookies (see our Cookie Policy). This may include technical information like your IP address (often anonymized), browser type, operating system, and pages visited. This data is primarily used for website analytics and improvement, subject to your cookie consent choices.

How We Use Your Information

We use the information collected for the following purposes:

• To respond to your inquiries submitted via the contact form.
• To display publicly uploaded images/videos in our website gallery (subject to moderation).
• To understand website usage patterns and improve our website's functionality and content (using anonymized analytics data, subject to cookie consent).
• To provide links to relevant CRUK or third-party services (donations, sign-ups).

Legal Basis for Processing (UK GDPR)

We rely on the following legal bases to process your personal information:

• Consent: For processing data submitted via the contact form, for gallery uploads where consent is implied by the action of uploading, and for setting non-essential cookies.
• Legitimate Interests: For analyzing website usage (using anonymized data) to improve our services, provided our interests are not overridden by your data protection rights.

Data Sharing and Disclosure

We do not sell or rent your personal information.

We may share information under the following limited circumstances:

• Cancer Research UK: As part of CRUK, relevant information may be shared internally according to CRUK's data handling policies.
• Third-Party Service Providers: We may use third-party platforms for specific functions (e.g., JustGiving for donations). These platforms operate under their own privacy policies.
• Legal Requirements: If required by law or in response to valid requests by public authorities (e.g., a court or government agency).

Data Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, use, alteration, or disclosure. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

Data submitted via the contact form is typically transmitted via email; while we secure our systems, email transmission itself may not be encrypted end-to-end unless specific measures are taken by both sender and receiver.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

• Contact form submissions may be retained for a reasonable period to manage inquiries.
• Gallery content may be retained indefinitely unless requested for removal.
• Cookie consent information is stored according to the durations specified in our Cookie Policy.

Your Rights

Under UK data protection law, you have rights including:

• Access: You can request a copy of the personal information we hold about you.
• Rectification: You can ask us to correct inaccurate or incomplete information.
• Erasure: You can ask us to delete your personal information under certain conditions.
• Restriction: You can ask us to restrict the processing of your information under certain conditions.
• Objection: You can object to the processing of your information under certain conditions (e.g., based on legitimate interests).
• Withdraw Consent: Where we rely on consent (e.g., for cookies or contact form processing), you can withdraw it at any time.

To exercise these rights, please contact us using the details below or refer to the main CRUK Privacy Statement for central contact points.

Contact Us

If you have any questions about this privacy policy or our data practices, please contact us via our Contact Form.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

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